Changes to Accounting for VAT on Imports for Users of Flat Rate Scheme

There are important changes from 1 June 2022 for small businesses using the Flat Rate Scheme who are importing goods and using postponed VAT accounting.

Those businesses using the Flat Rate Scheme must currently add the value of imported goods to the total of all their supplies before they carry out the scheme calculation.

For VAT return periods starting on or after 1 June 2022, they should no longer include import VAT accounted for using postponed VAT accounting in their flat rate turnover. The VAT due on any imports should be added to box 1 of the return after completing the Flat Rate Scheme calculation.

HMRC have issued the following updated guidance:

Complete your VAT Return to account for import VAT – GOV.UK (www.gov.uk)

 

Importers not using the VAT Flat Rate Scheme

HMRC have also updated their guidance for VAT registered importers not using the Flat Rate Scheme:-

Complete your VAT Return to account for import VAT – GOV.UK (www.gov.uk)

These traders must account for postponed import VAT on their VAT returns for the accounting period which covers the date they imported the goods. The normal rules apply for what VAT can be reclaimed as input tax and the trader’s monthly statement will contain the information to support their claim.

HMRC is aware of the problems some importers are having when trying to access their monthly VAT statements. If you cannot access your statement or you’re having problems when viewing your statement, you should follow the guidance on how to complete a VAT Return if you’re having problems with your monthly statements.

As long as you take reasonable care to follow the guidance, there will be no penalty for errors.

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Our team of chartered accountants have a wealth of experience in a broad range of sectors, from construction and property to the charity sector. Our team work hard to ensure they create smart and effective tax-efficient solutions for start-ups to optimise growth and help them succeed. If you want to learn more about how the team can help or simply want some start-up advice from a trusted accountant do hesitate to contact us. For more information please do hesitate to contact us on 0161 962 1855. Alternatively you can email us using the form below and we will contact you as soon as possible.

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    Government Tax-free childcare accounts

    Government Tax-free childcare accounts:

    The government are concerned about the lack of take up of tax-free childcare accounts, with HMRC estimating that less than 22% of families eligible for the scheme had joined in March 2021. With many parents returning to work following the pandemic they should be encouraged to set up a tax free childcare account to help with their childcare costs. HMRC are suggesting that employers should make their employees aware of the support available to families with young children. With many parents working from home for part of the week tax free childcare accounts are more flexible than childcare vouchers.

    Childcare vouchers continue to be available for employees who joined a qualifying scheme before 4 October 2018 and applies to children up to age 16.

    Tax-free childcare is available for working families (including the self-employed) who are not receiving tax credits, universal credit or childcare vouchers. It can also be used at the same time as the 15 or 30 hours of free childcare in England. Key points:

    • For working families, including the self-employed, in the UK
    • Earning at least £142 per week (equal to 16 hours at the National Minimum or Living Wage) each
    • Who aren’t receiving Tax Credits, Universal Credit or childcare vouchers
    • With children aged 0-11 (or 0-16 if disabled)
    • For every £8 you pay into an online account, the government will add an extra £2, up to £2,000 per child per year

    Note that the tax-free childcare scheme is not available if either partner expects to individually earn more than £100,000 a year.

    For every £8 paid into an online account, the government adds an extra £2, up to £2,000 per child per year (£4,000 for disabled children). For example, for childcare costs of £500 per child per month, the family would pay £400 into their childcare account and the government would pay in £100 per child. This would be an annual saving of £1,200 per child.

    The account can be used to pay for nursery fees, breakfast clubs, after school clubs, summer camps and OFSTED registered childminders.

    For an overview of government childcare support see:

    https://www.childcarechoices.gov.uk/

    Need more information?

    Do you need further guidance on the tax-free childcare accounts available. We offer a wide range of services which are unique to your business. Our team of chartered accountants have a wealth of experience in a broad range of sectors, from construction and property to the charity sector. Our team work hard to ensure they create smart and effective tax-efficient solutions for start-ups to optimise growth and help them succeed. If you want to learn more about how the team can help or simply want some start-up advice from a trusted accountant do hesitate to contact us. For more information please do hesitate to contact us on 0161 962 1855. Alternatively you can email us using the form below and we will contact you as soon as possible.

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      The importance of a shareholders agreement

      The importance of a shareholders agreement

      For limited companies, when it comes to making decisions, Company Law states shareholders who own more than 50% can pass a motion at a company meeting regardless of the views of other shareholders and if shareholder(s) owns more than 75% of the shares they control the company outright and can veto the decisions of all other shareholders.

      This may not suit all business situations, especially where you have two or more founders holding equal share capital or a group of owners with varying amounts of capital, some of whom are directors and some who are not, but who are all working together for the company’s success.

      A shareholders’ agreement is entered into between all or some of the shareholders in a company. It regulates the relationship between the shareholders, the management of the company, ownership of the shares and the protection of the shareholders. They also govern the way in which the company is run.

      A shareholders agreement can help define how a business makes decisions to the benefit of all owners and is recommended where:

      • A small number of owners want to reach collective and fair decisions for the benefit of all
      • Some owners may want to be able to influence decisions that are particularly relevant to them
      • Some shareholders may not be directors and cannot influence operations on a day to day basis

      Typically it is seeking to deal with the three “D’s” of death, disability and disagreement. It may also cover a variety of other significant areas, for example, retirement and buy back of shares.

      Key areas for any shareholder agreement

      This is not a comprehensive list as each situation is different, but it may help you collect the thoughts of all shareholders before you draw up an agreement.

      1. Company details including structure, directors and officers
      2. Purpose and aims of the company
      3. Equity split of shareholders
      4. Parties to the agreement
      5. Shareholders rights, obligations and commitments
      6. Decision making processes on major issues, required voting majorities and day to day operating decisions
      7. Restrictions on the sale of shares
      8. Rights of first refusal and pre-emptive rights to acquire shares on leaving, retirement, death or disability
      9. Death, disability and other retirement compensation payments
      10. Management contracts, director approval and remuneration amounts
      11. Insurance and other protective requirements
      12. Professional advisers and change of professional advisers
      13. Dispute resolution
      14. Changes to and termination of the agreement
      15. Buy out provisions for leaving shareholders
      16. Valuation of shares on changes and valuations of the business

      Our view is that a shareholders agreement is an essential document for any limited company and an equitably drafted agreement should provide comfort to all parties to the agreement.

      Please talk to us if you need help in planning for an agreement, especially where there are several shareholders, a new company is being formed, a shareholder wants to sell their shares or pass them to their children, someone is nearing retirement, or the company has borrowed money from a shareholder. We can help with share and company valuations and putting the shareholders wishes into an agreement with a local solicitor.

      Need more information?

      Do you need help with a shareholders agreement for your limited business. We offer a wide range of services which are unique to your business. Our team of chartered accountants have a wealth of experience in a broad range of sectors. Our team work hard to ensure they create smart and effective tax-efficient solutions for start-ups to optimise growth and help them succeed. If you want to learn more about how the team can help or simply want some start-up advice from a trusted accountant do hesitate to contact us. For more information please do hesitate to contact us on 0161 962 1855. Alternatively you can email us using the form below and we will contact you as soon as possible.

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        Tax on Cryptocurrency in the UK

        What is a cryptoasset or cryptocurrency?

        Many people will have heard of Bitcoin, Ethereum, Ripple, Dogecoin, Bitcoin Cash, Litecoin and perhaps Stellar, Tether or Eos. There are many different types of cryptoassets. So-called ‘cryptocurrencies ‘ are just one variation.

        There are thousands of new forms of cryptoassets that are less currency-like and can have other attributes. These attributes can make them a form of token and tradable on different platforms worldwide.

        A cryptocurrency is a type of cryptoasset which shares many similarities with other currencies.

        • You have fluctuating exchange rates that are driven by the market.
        • You can buy and sell the currency in exchange for other cryptocurrencies or for fiat currencies, such as pounds, euros or dollars.
        • You can conduct transactions online.
        • Most cryptocurrencies use blockchain technology and some are built around different platforms.

        Note that although cryptocurrency shares many similarities with other currencies, it is not considered to be currency or money by the Bank of England, G20 Finance Ministers and Central Bank Governors, or HMRC.

        Cryptocurrency has become extremely popular, not least because it uses new technology which has almost infinite possibilities. Importantly for many disrupters, it is not managed by normal banks. Normal bank charges do not apply as you do not hold the currency in a bank but in a digital wallet.

        How are cryptoassets taxed?

        HMRC have replaced their papers on the taxation of crypto assets with a dedicated HMRC Manual which includes some additional clarifications.

        Under conventional tax rules, whether your profits are taxed as income or your gains are taxed as capital, depends on whether you are trading (income) or investing (capital). HMRC’s view is that, in most cases, individuals will hold cryptoassets as a personal investment and so be subject to capital gains tax on disposal.
        As we have discussed, HMRC do not currently recognise BTC etc as a currency, however, cryptoassets are intangible assets and appear to fall into section21(1)(a) of TCGA 1992. This means that disposal proceeds are taxed as capital gains unless there is evidence of trading.

        Calculating those gains may not always be so straightforward. Many cryptoassets are traded on exchanges that do not use pound sterling and it is also common in the crypto world to directly exchange one cryptoasset for another. Add into this the daily volatility in the crypto market, and actually valuing your cryptoassets on disposal can be tricky.

        HMRC views different types of cryptoassets as separate assets for capital gains purposes. The swapping of your Bitcoin for another token, will trigger a disposal for capital gains tax purposes even if no actual currency has been received. In this case, the individual investor would realise either a taxable gain or loss as a result and may need to make further disposals of cryptoassets into actual currency to meet their tax obligations.

        In December 2021 HMRC updated their guidance on
        Digital Services Tax (DST) to confirm that as cryptoassets are not considered to be money or currency the online financial market places exemption from DST will not apply to cryptocurrency exchanges. Such exchanges/platforms may be subject to DST.

        HMRC has confirmed in its Cryptoassets manual that:

        • Most individual investors in cryptoassets and cryptocurrencies will be subject to Capital Gains Tax (CGT) on gains and losses.
          Section 104 pooling applies for individuals, subject to the 30-day rule for ‘bed and breakfasting’. Different pooling rules apply for businesses.
        • It will be rare to regard investing in cryptoassets as trading, although ‘mining’ is likely to indicate a trading activity.
          Other tax treatments rather than trading or investment may need to be considered by companies such as loan relationships and the intangibles rules.
        • A capital loss may be claimed in the event that a cryptoasset becomes of negligible value. Evidence of any loss will need to be approved if the loss of the asset arises as a result of the accidental destruction of a private encryption key or fraud.
          Exchange tokens such as Bitcoin are located for tax purposes where ever the beneficial owner is resident.
          VAT may need to be considered.
        • HMRC does not consider cryptoassets to be currency or money.

        Some individuals may also be involved in mining and validating transactions, as well as staking and yield farming. In doing so, they will often be rewarded either through the receipt of fees and/or further cryptoassets. Typically, such rewards will be subject to income tax, but whether that is as trading income or not will depend on the particular facts and applying the case law principles of trading versus investment to those facts.

        Trading or investment?

        • If you are actively mining BTC, or you are a dealer making multiple trades through buying and selling different investment assets or mixing currencies, you may well be treated as a trading operation.
        • If you are buying and holding your investment and then selling according to the market conditions, you are investing and your gains or losses will be taxed as capital.
        • Although there are thousands of different types of cryptoassets in existence HMRC do not accept that buying and selling the most popular versions of these assets is a gambling activity.
        • HMRC say in their manual that they would only expect individuals to buy and sell exchange tokens with such frequency, level of organisation and sophistication as to amount to a financial trade in itself in exceptional circumstances.

        The key test to determine whether you are trading for tax purposes is to apply what are known as the Badges of Trade. These look at what you do in your day job, the frequency of trades and your objectives in owning the cryptocurrency. Guidance can also be taken from case law dealing with trading in shares and securities. Each case needs to be considered on its own facts, especially given the multifunctionality of some cryptocurrencies.

        • If your profits are taxed as income, they are taxed at the same rate as a salary or profit from trading.
        • There are no special allowances or rates that apply to such profits.
        • If you make a trading loss, you should be able to offset this as
          Sideways loss relief against your other income.
        • If you are trading you are expected to prepare trading accounts for tax and register as a sole trader for income tax.
        • Profits may also be taxed as miscellaneous income though this is even less likely.

        If your gains on disposal are taxed as capital, you should obtain tax relief on the direct costs of buying and selling the cryptocurrency investment. You may offset your annual Capital Gains Tax (CGT) exemption if it is unused elsewhere.

        HMRC powers

        If you are buying or selling cryptocurrency on the regular web through popular platforms, HMRC’s bulk data-gathering powers maywell extend to your broking platform. If the platform is in the UK your details and gains are capable of being reported to HMRC.

        HMRC’s data-gathering powers extend to other countries and there are data-sharing agreements with over 100 other countries.

        There are difficulties for tax authorities in keeping up with new technology and new online platforms. It looks as if there may be major challenges in data sharing when the type of data is constantly evolving.

        If you have used a cryptocurrency to purchase software or gaming points, it is unlikely that you have made a profit and HMRC will not be worried about you. You can claim tax relief on the cost of software if it is used in your business.

        If you have used cryptocurrency to buy whatever it is you chose to buy on the dark web it seems unlikely that you will have made a profit on cryptocurrency.

        It may be difficult for any authority to track your transactions even if they are made via blockchain. It seems unlikely that HMRC isgoing to be concerned about what you purchase. What you sell and who you sell to is another matter.

        Need more information?

        We offer a wide range of services which are unique to your businesses who are just getting going! Our team of chartered accountants have a wealth of experience with supporting clients in the crypto industry. We support our clients to understand their UK tax position in respect of their cryptocurrency and crypto assets.  If you have a query regarding the UK taxation of your crypto assets please contact us and we can help you further.

        Our fantastic team at A&C Chartered Accountants are here to help.

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          Diary of main tax events for February / March 2022

          Please find below the Diary of main tax events for February / March 2022. As always, any questions please do not hesitate to contact our team. We are here to make sure you hit these deadlines and will do everything we can to help you and your business.

          Date What’s Due
          01/02 Corporation tax payment for year to 30/4/21 (unless quarterly instalments apply)
          19/02 PAYE & NIC deductions, and CIS return and tax, for month to 5/02/22 (due 22/02 if you pay electronically)
          28/2 Extended deadline for filing self-assessment tax return for 2020/21 without incurring late filing penalty.
          01/03 Corporation tax payment for year to 31/5/21 (unless quarterly instalments apply)
          19/03 PAYE & NIC deductions, and CIS return and tax, for month to 5/03/22 (due 22/03 if you pay electronically)

          Need more information?

          Do you need further help with the Diary of main tax events for February / March 2022? We are here to help and offer a wide range of services which are unique to your business. Our team of chartered accountants have a wealth of experience in a broad range of sectors, from construction and property to the charity sector. Our team work hard to ensure they create smart and effective tax-efficient solutions for start-ups to optimise growth and help them succeed. If you want to learn more about how the team can help or simply want some start-up advice from a trusted accountant do hesitate to contact us. For more information please do hesitate to contact us on 0161 962 1855. Alternatively you can email us using the form below and we will contact you as soon as possible.

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            5 tips to help you stick to your new year resolution this year

            5 tips to help you stick to your new year resolution this year:

            According to GoCompare, 23 million Brits made a new year resolution last year. But, on average, a resolution is broken in just seven weeks. Whether you want to improve your health, organise your finances, or reduce your impact on the environment, these five tips can help you reach the end of 2022 on track.

            1. Focus on one resolution

            When you think about the changes you want to make, you may have several different areas you want to improve. However, building skills to secure a new job, increasing the amount of exercise you do, or learning a new hobby all at the same time can be overwhelming. To improve your chances of success, prioritise one area to focus on this year. Once your new resolution has become a habit, you may want to add other goals, but take your time and give each resolution the full attention it deserves.

            2. Make a detailed plan with small steps

            While you may have a single, large goal, it can seem insurmountable. Where possible, break your goal down into smaller chunks and create a detailed plan with a timeline of when you’ll reach each milestone. Remember, you’ve got 12 months to embrace the change you want to make – it’s a marathon, not a sprint. If exercising more is your goal, adding an extra 20 active minutes into your weekly schedule every month can seem a lot less daunting than starting your training programme with workouts every day.

            3. Keep your motivation in mind

            Why have you settled on this resolution? What is motivating you to make this change now? There will likely be times during the year when you want to give up or skip plans in favour of something else, keeping your driving factor in mind can help you retain your focus. Having the bigger picture in mind when you first make your resolution can help keep you going even when you’re struggling.

            4. Track your process

            Have you defined when you’ve reached your goal? Without a measurable target, it can be hard to stay motivated and see the improvements you’re making. By tracking your progress you can see how each small step you’re taking is leading to a bigger change.

            5. Celebrate your successes

            When tracking your progress, don’t forget to celebrate your success. Every small step you take towards a larger goal is important and recognising each milestone can give you a boost to keep going. Whether you give yourself a treat or proudly share an update on social media, recognising the efforts you’re making can improve your mindset and the outcome.

             

             

            Need more information?

            We offer a wide range of services which are unique to your businesses who are just getting going! Our team of chartered accountants have a wealth of experience in a broad range of sectors, from construction and property to the charity sector. Our team work hard to ensure they create smart and effective tax-efficient solutions for start-ups to optimise growth and help them succeed. If you want to learn more about how the team can help or simply want some start-up advice from a trusted accountant do hesitate to contact us. For more information please do hesitate to contact us on 0161 962 1855. Alternatively you can email us using the form below and we will contact you as soon as possible.

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              Company buy back of shares as an alternative exit

              Company buy back of shares as an alternative exit:

              Another potential exit for shareholders would be for the company to buy back their shares. This would normally be taxed on the shareholder as a dividend unless certain conditions are satisfied resulting in the payment being taxed as a capital gain.

              Clearly CGT treatment is preferable as the rate could be just 10% compared to up to 38.1% on dividends.

              Consequently, HMRC need to be satisfied that the share buy-back benefits the company’s trade, and a large cash payment may be difficult to justify if that depletes cash flow. With careful planning it may be possible to stage the buy back over a number of years, but it is recommended that you get advance clearance from HMRC to confirm capital treatment.

              Need more information?

              Are you thinking of a Company buy back solution? We offer a wide range of services which are unique to your business. Our team of chartered accountants have a wealth of experience in a broad range of sectors, from construction and property to the charity sector. Our team work hard to ensure they create smart and effective tax-efficient solutions for start-ups to optimise growth and help them succeed. If you want to learn more about how the team can help or simply want some start-up advice from a trusted accountant do hesitate to contact us. For more information please do hesitate to contact us on 0161 962 1855. Alternatively you can email us using the form below and we will contact you as soon as possible.

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                Sale of company to employee share ownership trust

                Sale of company to employee share ownership trust:

                This alternative to the classic management buy-out enables the shareholders of a trading company to sell their shares free of CGT to a trust set up for the benefit of the employees. This has become more popular as an exit route since the lifetime limit for CGT business asset disposal relief (formerly entrepreneurs relief) was reduced from £10 million to just £1 million.

                This tax break has recently been used by the owners of a number of well-known companies including Richer Sounds and Riverford Organics, and is similar to the structure in place at John Lewis.

                Like business asset disposal relief, the company must be a trading company. The outgoing shareholders are only allowed limited participation in the company following the disposal of their shares. There are a number of other conditions that need to be satisfied. If you are interested in going down this route, contact us to discuss whether it would be suitable for you or your company.

                COMPANY BUY BACK OF SHARES AS AN ALTERNATIVE EXIT

                Another potential exit for shareholders would be for the company to buy back their shares. This would normally be taxed on the shareholder as a dividend unless certain conditions are satisfied resulting in the payment being taxed as a capital gain.

                Clearly CGT treatment is preferable as the rate could be just 10% compared to up to 38.1% on dividends.

                Consequently, HMRC need to be satisfied that the share buy-back benefits the company’s trade, and a large cash payment may be difficult to justify if that depletes cash flow. With careful planning it may be possible to stage the buy back over a number of years, but it is recommended that you get advance clearance from HMRC to confirm capital treatment.

                Need more information?

                Do you need further guidance on the sale of company to employee share ownership trust? We offer a wide range of services which are unique to your business and can help with this. Our team of chartered accountants have a wealth of experience in a broad range of sectors, from construction and property to the charity sector. Our team work hard to ensure they create smart and effective tax-efficient solutions for start-ups to optimise growth and help them succeed. If you want to learn more about how the team can help or simply want some start-up advice from a trusted accountant do hesitate to contact us. For more information please do hesitate to contact us on 0161 962 1855. Alternatively you can email us using the form below and we will contact you as soon as possible.

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                  Passing on your business to the next generation

                  Passing on your business to the next generation:

                  If you do not wish to sell your business but are looking to reduce your involvement, you may be considering passing on your business to the next generation, or maybe your management team.

                  Where you are passing on the business or some of your shareholding, there are generous tax reliefs that facilitate the transfer of ownership without tax charges arising. These tax reliefs are currently available on the transfer of a trading business although it may also be possible to pass on an interest in an investment business with careful planning. We can of course discuss your plans with you to ensure that you are able to take advantage of all available tax reliefs.

                  Need more information?

                  Are you passing on your business to the next generation? We offer a wide range of services to help you with this. Our team of chartered accountants have a wealth of experience in a broad range of sectors, from construction and property to the charity sector. Our team work hard to ensure they create smart and effective tax-efficient solutions for start-ups to optimise growth and help them succeed. If you want to learn more about how the team can help or simply want some start-up advice from a trusted accountant do hesitate to contact us. For more information please do hesitate to contact us on 0161 962 1855. Alternatively you can email us using the form below and we will contact you as soon as possible.

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